Using FormKiQ Document API with Zapier

This tutorial will take you through how to use the FormKiQ Webhook API with Zapier.

Prerequisite

You have installed FormKiQ; see the Quickstart
You have a Zapier account - it’s free to sign up
You have a Google Sheet account
* You have a Google Sheet account
Install either: cURL or your favorite API Client, like Postman.

Overview

When adding a document using the FormKiQ API, you can specify one or more actions to be perform after the document has been saved. One of the supported actions is calling a Webhook. In this tutorial we will build a Zapier Zap which will use the Webhook trigger and insert rows into a Google Sheet for documents added to FormKiQ.

Create Google Sheet

The first thing we need to do is create the Google Sheet that will store the list of created documents.

To start:

Visit sheet.new to create your Google Sheet.
Add columns SiteId and DocumentId

The Webhook contains the SiteId the document was created in, as well as the documentId assigned to the document. When we create the Zapier integration we will use these columns to map the Webhook payload to the Google Sheet.

Now that our Google Sheet is created, it’s time to setup Zapier.

Create Zap

To create a new Zap in Zapier,
- Visit https://zap.new
- Click Webhooks by Zapier
- Under Event, choose Catch Hook
- Click Continue

The FormKiQ Webhook request’s body looks like:

{
  "documents":[{...}]
}

Under Set up Trigger:
- Set the Pick off a Child Key as documents
- Click Continue

Zapier will now display the Webhook URL that was created for your Zap. This is the URL you will use for your FormKiQ Webhook action.

The last step is to send the webhook a sample of the expected request the FormKiQ Webhook will send. Using an API Client send the following request body to the Zapier Webhool Url using a POST request.

{
  "documents":[
     {
        "siteId":"default",
        "documentId":"52c0575f-427f-47e1-9028-3021ad2481cd12312321"
     }
  ]
}

Google Sheet Action

Next, click on the Action and select Google Sheets.

Under Event select Create Spreadsheet Row. This will insert a new row in your Google Sheet for every document created.
Click Continue and follow the prompts to configure Zapier to have access to the Google Sheet you created in the Create Google Sheet step.

After your Google Sheet is configured, set the SiteId and DocumentId from the drop down as shown below. Then click Continue.

The last step is to click the Publish Zap button. Once your Zap is published your Webhook is ready.

FormKiQ Actions API

Following the FormKiQ Add Document API, we can create a request to create a new document and send it to the FormKiQ API endpoint. For the request, we will use the actions section in the request to specify the Zapier Webhook Url we want to be called after the document is created.

{
  "path": "test.txt",
  "contentType": "text/plain",
  "isBase64": false,
  "content": "This is sample data",
  "actions": [
    {
      "type": "webhook",
      "parameters": {
        "url":"https://hooks.zapier.com/hooks/catch/.../"
      }
    }
  ]
}

After sending the request to the FormKiQ API, check your Google Sheet and you should see the sheet has been updated with your newly added document.

Summary

And there you have it! We have shown how easy it is to connect the FormKiQ API to a Zapier Webhook.

This is just the tip of the iceberg when it comes to working with the FormKiQ APIs.

To learn more about how you can use the FormKiQ API to collect, organize, process, and integrate your documents and web forms, see the full list of FormKiQ Tutorials.

If you have any questions, reach out to us on our FormKiQ Github page or formkiq.com.